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Free Sample Accounts Payable Accountant Job Description
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Sample Accounts Payable Accountant Job Description

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Company ABC

Job Description

POSITION:                 Accounts Payable                   INCUMBENT:


DIVISION:                   Finance                                   ORGANIZATION:       Company ABC

LOCATION:                City ABC                                 DATE:                         Month ABC/01            

Approval Signatures:


Incumbent                                                                   Director


The Accounts Payable Accountant is responsible for the preparation of timely and accurate financial information by performing critical general ledger reconciliations and audits of financial documents.

JOB MAGNITUDE (Annualized):

Total Company ABC Staff:                             1,000

Total Budget                                                    $60M


The Accounts Receivable Accountant reports to the Manager of Finance.

There are no subordinates reporting to this position.


Major Functions:

Prepares various periodic and ad hoc financial and statistical reports for internal and external consumption.  Attains, analyzes, interprets, and reviews financial and statistical information.

Helps prepare the year-end audit and helps the auditors as required by the Accounts Payable Manager.

Resolves operational problems.

Provides relief for the Accounts Payable Manager as required.

Represents the department on committees and provides expertise to committees as requested by the Manager

Major Challenges:

Must respond effectively and efficiently to rapid growth and change to the structure of ABC.  Must continually identify, evaluate, plan and prioritize workload with conflicting deadlines.

Freedom to Act:

Operates under Generally Accepted Accounting Principles (GAAP).

Operates within the guidelines of ABC's polices and procedures.

Exercises freedom to plan, act and make decisions within the job parameters.

The Manager is informed and consulted for major issues and decisions.


Communicates occasionally with managers at all levels in the organization in order to obtain and provide information regarding expense coding and document discrepancies.

External contacts include suppliers, auditors, financial institutions and brokers.


Helps the Manager prepare financial and statistical reports by reconciling and auditing the general ledger and other accounts payable financial documents.

Safeguards ABC’s assets by auditing account data, reviewing accounting reports and identifying and reporting variances.


Involves no physical exertion beyond the normal office environment.  Moderate physical stamina is required certain during periods like year-end when overtime is frequent.

There is minimal risk of accident or exposure to illness.

Requires a high degree of visual concentration for reviewing and compiling large quantities of paper and computer based data from many sources.  There is a regular need for moderate attention to hearing for gathering information.

Involves considerable internal deadline pressures.  Interruptions to work flow are common.


Completion of a recognized accounting program with a minimum of three years experience or an equivalent combination of relevant post secondary education and experience.


·         Experience with a complex integrated financial system

·         Ability to exercise sound judgment with significant attention to detail

·         Ability to adapt to changing environments

·         Superior working knowledge of word processing, spreadsheet and database software.

·         Excellent verbal and written communication skills.

·         Excellent organization skills.

·         Excellent interpersonal skills.  Required to work with all management levels.

·         Strong Analytical skills.

·         Superior working knowledge of generally accepted accounting and auditing principles.

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