Free Sample Cashier Job Description
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Sample Cashier Job Description


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Cashier

POSITION:

Cashier

INCUMBENT(S):

Christine Doe

DIVISION:

Finance and Accounts

ORGANIZATION:

Company ABC

LOCATION:

City ABC

DATE:

June 28, 2013

Approval Signatures:

Incumbent                           Deputy General Manager

RESPONSIBILITIES:

This position is responsible for ensuring that company funds (income and expenses) are properly handled and documented at all times.

This position is required to receive payments from customers and issues payments from petty cash as per Company ABC guidelines.

ORGANIZATION MAGNITUDE (Annualized):

Total ABC Staff:             52

Total Budget                  13,632,993,292

Total Revenues              13,937,536,891

ORGANIZATION STRUCTURE:

This position reports to the Senior Accountant and receives written and verbal direction from this individual.

This position does not supervise or direct any staff (no direct reports).

This position provides indirect guidance to:

·         Head of Finance and Accounts: When a lot of cash has been received (procedural); Dealing with new customers with upcountry cheques (Procedural)

·         All Staff: Accountability for cash

This position receives indirect guidance from:

·         Head of Finance and Accounts: Credit facilities

·         Personnel: New employees payments

·         Pharmacists: Payments for licenses and export permits

·         Procurement: Paying suppliers, requisitions for local purchases

NATURE OF WORK AND JOB SCALE:

Freedom to Act:

This position has work originating from:

·         Administration

·         PMS

·         TSD

·         PU

·         Accounts

This position provides work to the following individuals, groups and/or departments:

·          Head of Finance and Accounts

The work performed by this position is typically reviewed or approved while in progress by the following individual(s):

·         Accountant (Banking)

·         Accountant (Purchases)

The work performed by this position is typically reviewed or approved when completed by the following individual(s):

·         Head of Finance and Accounts

This position has access to the following procedures and/or manuals to assist with completing his/her work:

·         Financial Management Procedures

Challenges:

The position encounters frequent problems related to:

  • Cash shortages; failing to balance daily net cash
  • Untrustworthy customers that issue fake cheques

The most difficult problems this position encounters include:

·         Cash shortages; failing to balance my daily net cash

·         Untrustworthy customers that issue fake cheques

This position has access to a supervisor and/or other employees in order to resolve the following problem(s):

·         Cash shortages; failing to balance my daily net cash

·         Untrustworthy customers that issue fake cheques

Contacts:

This position has contact with the following individuals, departments and/or external contacts on the following basis:

·         Heads of PU and TSD, Sales Officer, Administrative Officer: To discuss payments and receivables on a daily basis

·         Security Supervisor: To request the purchase of newspapers and cat food, on a daily basis

·         All other staff Payments e.g. salary advances, medical claims, transport allowance

·         All customers: To receive payments for medicines and equipment purchased at Company ABC, on a daily basis

·         All suppliers and vendors: To make payments for services and goods supplied to Company ABC, on a daily basis

SPECIFIC RESPONSIBILITIES:

·         Ensure that the company funds are properly handled make petty cash payments

o         Receive Cash and cheque payments from customers

o         Prepare cash for banking Payments to vendors, local suppliers, customers and NDA (permits and licenses)

·         Ensure that management receives accurate and timely cash reports

o         Prepare a daily till sheet fro both receipts and petty cash payments

o         Reconcile cash accounts on a monthly basis

o         Prepare cash related documents for Audit

·         Provide reports to the following individuals, departments and/or external contacts on the following basis:

o         cash reports to Head of Finance and Accounts to portray daily cash position, on a daily basis

o         cheques reports, on a daily basis

o         petty cash reports, on a daily basis

o         statement of account for both internal and external customers, on a regular basis

WORKING CONDITIONS:

This position is subject to stress arising from unbalanced cash, as a report is presented to the Head of Finance and Accounts twice per week. Reconciling of patient accounts due to late entries requires additional time at work, typically 2 days at the end of month.

QUALIFICATIONS:

Certificate


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