employment and performance information is confidential and shall be released
only to those parties who can demonstrate a bona fide need for such
Human Resources staff can share confidential information with others only to
the extent necessary to perform their role as a Human Resources employee.
Resources employees are expected to handle confidential information
objectively, with tact, courtesy and consideration.
salary information to outside agencies will only be released with the written
consent of the employee.
ensure confidentiality of sensitive personal employment information.
restrict unnecessary sharing of confidential information.
develop a consistent approval process for non-routine requests for confidential
new and existing Human Resources employees shall be made aware of this policy.
confidential information shall remain in a secure location (office with
lockable door, locking file cabinet or similar).
information shared within Human Resources shall be done on a ‘need-to-know’
basis.All parties exposed to this
information will treat the information as confidential at all times.
requests for confidential information from managers and supervisors shall be
handled professionally and objectively.If documentation is requested, the documents are to be placed in a
sealed envelope marked ‘CONFIDENTIAL’ and addressed directly to the recipient.
for confidential information external to Employer ABC, other than reference
checks, shall be directed to Human Resources.
confidential information shall be placed in a secured recycling bin or