employment offers must follow ABC policies and be approved by the supervisor,
HR, and the affirmative action consultant.Failure to follow these procedures can nullify an offer. Hiring
supervisors must meet with HR to ensure that the process is followed correctly.
offers can only be made if:
candidate completes an application form.
reference check is completed.
Staff Changes Form is completed.
employment offers must be in writing and must include the following where
title, pay band and rate of pay.
description of job duties and job expectations.
requirements (i.e. working weekends, overtime, etc.).
or property rights agreements.
of identity and employment eligibility.
written copy of the offer, the employee’s completed and signed application form
and a completed Staff Changes Form must submitted to HR on or before the first
day of work.
following ORIGINAL documents need to be presented to the hiring supervisor or
designated representative on or before the first day of employment:
of identity and employment eligibility requires one of these original documents
Foreign Passport with I-551 stamp.
Authorization Document (Form I-766).
alien form with bearer's photograph (Form I-55l).
resident card (INS Form I-688).
authorization card (INS I-688A).
foreign passport with valid official stamp or valid Form I-94.
Use of the I-94 Form must first be verified by HR)
the individual does not have any of the above documents, he/she must present a
document from each of the next two sections.
driver's license or state-issued identification card containing a photograph.
Coast Guard Merchant Mariner card.
·U.S. military card or draft
card issued by federal, state, or local government agencies or entities.
identification card with a photograph.
American tribal documents.
dependent's identification card.
license issued by a Canadian government authority.
security card that does not have "not valid for employment purposes"
printed on it.
of birth issued by Dept. of State (Form FS-545).
or certified copy of a birth certificate issued by a state, county, or
municipal authority bearing a seal.
of birth abroad issued by Dept. of State (Form DS-l350).
authorization document issued by the INS.
American tribal document.
·U.S. citizen identification
card (INS Form I-l97).
card for use of resident citizen in the U.S. (INS Form I-l79).