recognizes the importance of helping employees balance the demands of work,
family, and personal needs.ABC leave
policies help employees meet their family and personal needs in a way that
satisfies the legitimate interests of ABC and the needs of the employee.
allow employees to temporarily leave active employment and return to ABC within
a specified time and to allow for the continuation of benefits during this
Leave of Absence.
and Medical Leave (FML) helps employees balance the demands of work, their
personal family needs in a way that accommodates the legitimate interests of
provides eligible employees with up to enter number of weeks
weeks of unpaid time away from work during each fiscal year for the following
for a child after birth, or adoption or placement of a child with an employee
for foster care.
for a family member who has a serious illness, injury or health condition.
employee’s position cannot be filled on a permanent basis during the leave
employees, including temporary or casual employees, employed by ABC for at
least enter number of monthsmonths are eligible.
Roles and Responsibilities
will determine if an employee’s request qualifies as FML.Supervisors notify employees verbally or in
writing of the approval.In addition,
supervisors must provide employees with the FML Approval Form within days of the notification.
may designate leave as FML after an employee has returned to work in only two
supervisor does not learn the reason for the absence until the employee returns
to work (the leave must be retroactively designated as FML within business days of the employee’s return to
supervisor is unable to confirm that it qualifies under the FML.Upon receipt of additional information, the
supervisor must determine if the leave is designated as FML.
cases where medical verification is required, OH&S will determine if the
medical information is sufficient.OH&S will notify the supervisor who will in turn tell the employee
whether or not the leave is granted.
Roles and Responsibilities
should provide supervisors with at least days of written notice.
cases with unforeseen events requiring FML, employees must give as much notice
leave is taken and has not been designated FML by the supervisor, the employee
must notify the supervisor within business days of returning to work that the
leave was for a family or medical reason.
Personal, Health Care, or Sick Leaves: employees may use these leaves for all
or part of the enter number of weeks-week unpaid FML
entitlement for the care of a child following birth, a child's placement with
the employee for adoption or foster care, or for care of a family member or the
Leave: This leave can only be used if the employee is seriously or chronically
sick or injured.
cases of a serious or chronic health condition of a family member, the leave
request must be supported by written medical evidence by a licensed medical
practitioner.The employee will complete
a Medical Questionnaire submit it to OH&S within enter number of days
days of the request.Failure to provide
the questionnaire result in the denial or cancellation of the leave.
who request FML to provide for a newborn must forward a FML form within enter
number of days calendar days of the date
of the request to OH&S.For In
adoptions or foster care arrangements, employees must provide a letter from the
adoption or foster care agency as verification.This document must be forwarded to OH&S within enter
number of days calendar days of the date
of the request.
medical verification is a requirement of the leave, OH&S will:
the supervisor when it receives the FML form or documentation from an adoption
or foster care agency.
the supervisor if the verification form is not received enter
number of days calendar days.
reserves the right to require an employee to obtain a second opinion at his/her
expense.The second opinion will be
through a health care provider chosen by ABC.If the second opinion differs from the original health care giver's
verification/questionnaire, ABC can, at its own expense, obtain a third opinion
from a health care provider that is approved by ABC and the employee. The third
opinion will be final and binding.
employee can return to his/her position (provided that it still exists) or an
health insurance coverage is maintained for the duration of the leave if they
elect to pay their share of the premiums.Nonpayment of the employee's share of the premium will cancel the
insurance after 30 days.
Assistance Program (EAP)
for the Employee Assistance Program continues during family and medical leave.
And Processing FML
Employment Advice and Staff Changes Form is required when any FML is taken.
paid time (e.g. vacation) is used, the department must maintain its normal
payroll coding procedures for the use of paid time and must indicate that such
time is being used as FML.
are responsible for maintaining current and accurate records of all FML used,
whether paid or unpaid.
or Serious health condition: an illness, injury, impairment, or physical or mental
condition that includes:
period where the individual is incapacitated or subject to treatment due to
inpatient care in a medical care facility.
period where the individual is incapacitated or subject to treatment for more
than enter number of days consecutive days that
requires continued treatment by a health care provider.
health conditions are serious health conditions even if the family member does
not receive treatment and it does not last enter
number of days days (e.g. asthma).
long-term condition where treatment is not effective (e.g., Alzheimer's,
by a health care provider for surgery after an accident or injury, or for a
condition that would likely cause incapacity of more than enter
number of days if not treated (e.g.,
cancer or arthritis).
for substance abuse (absence due to employee's substance abuse does not
periodic treatment by a health care provider, continues over an extended period
of time, and causes episodic incapacity (e.g. epilepsy).
Care Provider: A physician of medicine who is authorized to practice medicine
or surgery by State ABC.This also
includes podiatrists, dentists, occupational therapists, physical therapists,
naturopaths, clinical psychologists, optometrists, addiction counselors,
chiropractors, speech language pathologists, nurse practitioners and midwives
and clinical social workers.
LEAVE OF ABSENCE
personal leave is an unpaid leave granted at the discretion of the supervisor,
for up to a total of enter number of weeks weeks during the fiscal
year. Leave may be granted for the following reasons:
and developmental opportunities.
or public office service.
reasons deemed appropriate by ABC.
the leave period, the employee maintains his/her position.
permanent employees are eligible.
Leave of Absence Provisions
for the EAP services will continue during leave.
Balances: Employees have the option to use vacation, personal or health care
leaves for all or part of the leave. Paid leaves (sick or vacation) do not
accrue during a leave without pay.
of Benefits: Health insurance coverage can be maintained during the leave if
employees pay both their share and ABC’s premiums.
from Leave: Requests to return from a leave before the agreed upon return time
must be approved by the supervisor. Employees who do not return when the leave
expires will be terminated.
and Approvals: Employees submit a written leave request to their supervisor. If
approved, the supervisor will confirm the leave in writing before the leave
starts.A copy of the supervisor's
letter will be attached to a Staff Changes Form and submitted to Human
of Employment: Acceptance of any employment inconsistent with this leave may
result in discipline, up to and including termination.