Free Sample Occupational Health Policy
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Sample Occupational Health Policy


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Occupational Health & Safety

Table of Contents

1.0  Policy Statement

2.0  Policy Objectives

3.0  Policy Application

4.0  Policy Directives

5.0  Accountabilities

6.0  Monitoring

1.0  Policy Statement

Employer ABC values the health and safety of employees.  Therefore, the policy of Employer ABC is to protect and promote employee health and safety and to take every reasonable precaution to ensure that the workplace is safe for employees and clients.  The Occupational Health and Safety Act shall set the minimum standard expected for health and safety in the workplace.

Employer ABC values the knowledge and skills of employees and will foster a workplace where employees are encouraged to contribute to health and safety programs.  ABC is committed to working with employees to develop and implement measures that eliminate and minimize the risk of occupational injury and illness.

Managers are responsible for implementing this policy and for ensuring that their department complies with the Occupational Health and Safety Act.  All employees must comply with this policy are outside contractors.

2.0  Policy Objectives

To ensure the workplace complies with the Occupational Health and Safety Act and that every reasonable precaution is taken to provide a safe workplace.  Implementing this policy will ensure that management and employees work together to promote health and prevent workplace accidents and illnesses.

2.1  Guiding Principles

2.1.1       All employees are responsible for working safely at all times, identifying and reporting hazards and protecting and promoting health and safety.

2.1.2       Each department is responsible for implementing and complying with this policy.  Managers are responsible for providing a safe and healthy workplace for employees and the achieving the objectives of this policy.

2.1.3       Managers are responsible for ensuring that employees are advised of actual or potential hazards and are understand safe work procedures.

2.1.4       Employee involvement and cooperation with those responsible for health and safety is a key to effective health and safety programs.

2.1.5       The Occupational Health and Safety Committee is key for the maintenance and support of health and safety programs.

2.1.6       Occupational Health and Safety Programs will be coordinated and consistent with this policy.

2.1.7       Safety rules and practices shall be enforced in the workplace, shall be reasonable and consistent, and shall be in compliance with the Occupational Health and Safety Act.

3.0  Policy Application

3.1  Employees

This policy applies to all employees of Employer ABC.  Review of this policy will be included with orientation for new employees.  Changes to this policy must also be reviewed with all employees as when the changes come into effect.

3.2  Contract Work

This policy also applies to those who work for ABC by contract.  Any contracted work must be in accordance with the Occupational Health and Safety Act.

ABC will supervise contract work, to the extent of its ability and authority, for compliance with the Occupational Health and Safety Act.  ABC will advise all contractors of the Policy, any known hazards, and other matters that relate to the work.

4.0  Policy Directives

4.1  Legislation

This policy is concerned with the Occupational Health and Safety Act made pursuant to that Act.  ABC’s workplace shall meet or exceed the regulatory requirements of the Act.

4.2  Yearly Review

The Occupational Health and Safety Committee will review the Policy each year.

4.3  Availability

This policy will be readily accessible to all employees.

4.4  Occupational Health and Safety Program

The Occupational Health and Safety Program shall include, but not be limited to the following:

(a)           Train and supervise employees in matters related to health and safety.

(b)           Provide written work procedures as required, including those required pursuant to the Occupational Health and Safety Act.

(c)           Establish The Occupational Health and Safety Committee, including the maintenance of records, procedures, & access to an authority to resolve health and safety matters.

(d)           Provide a selection process for an occupational health and safety representative where required and outline his/her roles and responsibilities.

(e)           Provides a hazard identification system, procedures and schedules for regular inspections, procedures for reporting hazards and the accountability of persons responsible for correcting hazards.

(f)            Provide a system of occupational health and safety monitoring and control of identified hazards.

(g)           Provide a system of prompt investigation of hazardous occurrences and the actions needed to prevent re-occurrences.

(h)           Provide for the maintenance of records and statistics, including reports of occupational health and safety investigations with provision for making them available.

(i)             Monitor the implementation and effectiveness of the program.

(j)             Make a copy of the program available to the committee and any employee.

4.5  Training

Managers, supervisors and employees must receive information and training regarding their duties and responsibilities under this policy.

4.6  Reporting

All employees shall report any workplace hazards and any health and safety concerns to their immediate manager/supervisor.  Matters that are not resolved satisfactorily by the manager/supervisor are to be referred to the Occupational Health and Safety Committee.

4.7  Confidentiality

All personal information, including information related to individual occupational health and safety matters, is confidential in accordance with the Occupational Health and Safety Act.

5.0  Accountabilities

5.1  Employer

Employer ABC is the employer under the Occupational Health and Safety Act and is thus responsible for compliance with the Act and Regulations.

5.1.1       Ensure departments adhere to this Policy;

5.1.2       Ensure there is strategic direction and planning of the health and safety program;

5.1.3       Allocate resources for health and safety programs;

5.1.4       Delegate responsibility/authority to personnel and hold them accountable by including this responsibility in performance criteria;

5.1.5       Ensure audits of the program are reviewed and appropriate action taken;

5.1.6       Ensure that ABC complies with the Occupational Health and Safety Act;

5.1.7       Ensure that Human Resources is notified of any activity/decision related to health and safety that has or may have ABC-wide implications.

5.2  Management/Supervisors are responsible to:

5.2.1       Ensure compliance with the Occupational Health and Safety Act;

5.2.2       Integrate preventive health and safety practices into workplace activities and hold employees accountable for following safe work practices in performance appraisals;

5.2.3       Provide information & training to employees and maintain records of all such training;

5.2.4       Communicate workplace hazards to employees and the necessary control and preventative procedures;

5.2.5       Take immediate action upon report or suspicion of unsafe or hazardous conditions;

5.2.6       Audit work processes to ensure employees work in the manner required;

5.2.7       Cooperate with employees and the Occupational Health and Safety Committee to promote a safe and healthy workplace;

5.2.8       Respond to recommendations from the Occupational Health and Safety Committee;

5.2.9       Evaluate employee health and safety performance and provide feedback;

5.3  Employees are responsible to:

5.3.1       Work in accordance with the Occupational Health and Safety Act;

5.3.2       Adhere to this Policy;

5.3.3       Ensure work activity does not place their own health and safety or the health and safety of others at risk;

5.3.4       Report any workplace hazards and any health and safety concerns to the immediate manager/supervisor or the Occupational Health & Safety Committee;

5.3.5       Report all personal injuries and property or equipment damage to the manager/supervisor in a timely manner;

5.3.6       Follow established safe work procedures and use machinery and equipment only as authorized and as trained;

5.3.7       Participate in defining safe job procedures and;

5.3.8       Cooperate with the Occupational Health and Safety Committee or any person acting under the Occupational Health and Safety Act.

5.4  The Occupational Health and Safety Committee is an employer-employee body that jointly addresses health and safety issues in the workplace and is responsible to:

5.4.1       Hold regular meetings and maintain minutes and records of committee activities;

5.4.2       Work with employees and management to identify workplace hazards and to develop, implement and evaluate health and safety programs;

5.4.3       Receive, investigate and respond to health and safety complaints work refusals;

5.4.4       Participate in inspections, inquiries, investigations and audits concerning health and safety and conduct follow ups;

5.4.5       Advise on the development, implementation and evaluation of an occupational health and safety policy and programs;

5.4.6       Participate in health and safety educational and training programs for employees;

5.4.7       Make written recommendations;

5.4.8       Participate in the auditing of the workplace to determine compliance with occupational health and safety requirements.

5.5  The Department of Human Resources will:

5.5.1       Coordinate the development of the corporate health and safety policy and monitor implementation;

5.5.2       Coordinate the yearly review and update of the Policy;

5.5.3       Provide a support service to departments on occupational health and safety;

5.5.4       Provide corporate statistical reports on ABC’s performance on health and safety;

5.5.5       Conduct a corporate audit to monitor, evaluate, and report on occupational health and safety performance and compliance with legislated standards;

5.5.6       Liaise with external agencies on health and safety policy issues to ensure ABC’s compliance with the Occupational Health and Safety Act.

6.0  Monitoring

6.1  Departments

Managers will monitor the implementation of the policy in their departments and report on the performance and effectiveness of the Policy.

6.2  Human Resources

Human Resources will monitor, evaluate, and report on occupational health and safety performance and compliance with corporate policies and legislated standards.  Human Resources will also provide statistical reports on ABC’s performance on key health and safety indicators.


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