Free Sample Parking Office Closure Memo
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Sample Parking Office Closure Memo


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Memo

 

To:

All Staff

From:

John Doe, Director of Buildings & Grounds

Date:

January 28, 2016

Re:

Parking Office Closures

 

 

Buildings & Grounds currently provides security and parking administration services to Buildings A, B, C, D, and E.  With the small level of staff utilized to provide these services, offices at Building C were closed 2 days per week in order to provide services and Buildings A & B one day a week each. This model has proven to be challenging and too expensive to maintain.

 

In the interest of continuous improvement and effective resource utilization, a model will be implemented that will create a more consistent and sustainable service.  In order to implement the new model, Buildings & Grounds will close the offices located and Buildings A & B.  ABC is currently using expensive equipment and taking up space at each building that can be used for other purposes, and only using those offices a few days each month.

 

Please note that effective February 1, 2016 that parking offices at Buildings A & B will be closing permanently.

 

We will be centralizing these offices at Building C and providing all services from this location.  This will enable Buildings & Grounds to provide a consistent, more effective service, save money on equipment and free up two offices for other uses.

 

CHANGES THAT WILL BE IN EFFECT AS OF FEBRUARY 1, 2016

  • All parking office hours at all buildings will be Monday – Friday 7:30 am – 5:00 pm.  All offices will be closed on statutory holidays and weekends.
  • All Security and Parking forms will be located at Administration in Building A
  • All Security and Parking forms will be located at Administration in Building B
  • All forms will be located on the ABC website:
    http://abc.com/parking
  • All additional information can be requested by Fax, Phone, or by email (foo@abc.com), or may be found on the ABC site.
  • Products (e.g. Parking Transponders and Permits, Prox Cards, Photo ID tags) will be available:
    • Within 24 hours via interoffice mail
    • Immediately by visiting the Building C Parking Office

 

Thank you for your understanding.  If you have any questions, please contact myself at john.doe@abc.com


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