Free Sample Sample Senior Accountant Job Description
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Sample Senior Accountant Job Description


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Senior Accountant

POSITION:

Senior Accountant

INCUMBENT(S):

Grace Doe

DIVISION:

Finance and Accounts

ORGANIZATION:

Company ABC

LOCATION:

City ABC

DATE:

June 28, 2013

Approval Signatures: 

                                                                             

Incumbent                           Deputy General Manager

RESPONSIBILITIES:

The Senior Accountant ensures Company ABC products are properly priced and that Company ABC complies with the International and National Accounting regulations and Tax requirements.

In order to carry out these responsibilities, the Senior Accountant ensures that the Finance and Accounts department staff are effectively managed and supervised.  In addition, the Senior Accountant conducts reconciliations, tax computations, budgeting, costing and payroll reviews, staff loan application approvals, and allocates work to the staff of the finance and accounts department.

ORGANIZATION MAGNITUDE (Annualized):

Total ABC Staff:             52

Total Budget                  13,632,993,292

Total Revenues              13,937,536,891

ORGANIZATION STRUCTURE:

The Senior Accountant reports to the Head of Finance and Accounts and receives verbal, electronic and written direction and instructions.

There are three positions reporting to this position:

  • Accountants (2): Functions include reconciling and maintaining supplier accounts, customer accounts, payroll, bank reconciliations, the production unit accounts, the asset register, journals and taxes.
  • Accounts Assistants (2): Functions include invoicing, preparing cheque payments, handling customer accounts
  • Cashier (1): Functions include receiving cash and issuing receipts.

The Senior Accountant provides direction and guidance to the following positions:

  • Sales Officers: Helps the Sales Officer determine if customers should be issued credit.
  • Stores and Logistics Officer: Provides Stores and Logistics Officer with guidance and advice on VAT and non-VAT items
  • Head of PMS: Shows the Head of PMS how to post information in a receiving report.

There are other positions throughout Company ABC that provide direction or guidance to the Senior Accountant:

  • Procurement Officer: Advises which medical items are taxable and tax exempt.
  • Accountant: Provided guidance on tax related matters.
  • Deputy General Manager: Provides guidance on the staff loan scheme.

NATURE OF WORK AND JOB SCALE:

Freedom to Act:

This work of this position originates from the Finance and Accounts Department, PMS and TSD.  Completed work is sent to these same departments and is reviewed and approved by the Head of Finance and Accounts.

This position has the following procedures or manuals made available to the incumbent:

  • Procedures:
    • Financial Management Procedures
  • Manuals:
    • Stores operations manual
    • Worksheets
    • Machinery User Manuals

Challenges:

The position encounters frequent problems related to:

  • Pricing orders with insufficient documentation
  • Making a decision on customer credit facilities in the absence of the Head of Finance and Accounts

The most difficult problems this position encounters include:

  • Pricing orders with insufficient documentation

This position has access to a supervisor in order to resolve the following problem(s):

  • Approve goods sold on credit above my authorised limit

This position has access to other employees in order to resolve the following problem(s):

  • Head of PMS - Problems related to the Receiving Reports
  • Procurement Officer - Problems related to price variations

This position has contact with the following individuals, departments and/or external contacts on the following basis:

  • Head of PMS: t confirm information regarding foreign purchase orders, on a daily basis
  • Stores and Logistics Officer: to confirm information regarding local purchases, on a daily basis
  • Procurement Officer: to confirm prices of items, on a daily basis
  • Sales Officer: to confirm information on purchases and sales of TSD, on a daily basis
  • Receiving Officer: to receive documents of both foreign and local, on a daily basis
  • Sales Officer: to discuss credit facility to customers, on a daily basis
  • Rubaga Hospital (Missionary Hospital), Hospital Administrator: to discuss issues related to their donations from Germany and reconciliation of that account, on a monthly basis
  • CBM, Project Coordinator: to discuss status of account, on a monthly basis
  • International Medical Group, Accountant: to discuss status of account, on a monthly basis
  • WHO, Accountant: to discuss status of account, on a monthly basis
  • Atlas Cargo (Clearing Agents), Managing Director: to obtain the amount of taxes on imported supplies, on a weekly basis
  • Barclays Bank (Foreign Exchange Dept): to confirm exchange rates, on a weekly basis
  • Mulago Hospital: to discuss issues related to payment
  • Butabika Hospital: to discuss issues related to payment

SPECIFIC RESPONSIBILITIES:

  • Ensures product costing and pricing is effective:
    • Uses the correct exchange rate in computing the prices of the products
    • Absorbs all direct costs into the overall price
  • Helps prepare the Finance and Accounts Department budget:
    • Reviews the previous years expenditure and factoring in an inflationary increment
    • Identifies the future needs of the department and appropriately costing them
  • Ensures all Company ABC staff receive the correct entitlements
    • Reviews payroll that is prepared by the Accountant
  • Manages the Company ABC staff loan scheme:
    • Reviews and approves loan applications
    • Regularly updates accounts and monitors loan repayments
  • Ensures that the Finance and Accounts department staff are well supervised and perform their duties efficiently and effectively:
    • Plans and allocates the workload among the department staff
    • Conducts regular inspections
    • Approves journal vouchers before they are posted
    • Deputising the Head of Finance and Accounts as required
  • Ensures the proper management of Company ABC tax affairs:
    • Checks and approves all tax computations
  • Ensures Company ABC debtors are properly managed:
    • Supervises the Accounts Assistant in charge of debtors
    • Reconciles the accounts of large customers
  • Ensures that Company ABC complies to the required Accounting Standards and Practices:
    • Verifies bank reconciliation
    • Oversees proper documents, the filing of payments and bank transactions
    • Reconciles the prepaid accounts on a monthly basis
    • Checks and verifies telegraphic transfers and cheques payable to suppliers
    • Supervises the preparation of the cash flow projections
  • Ensures Company ABC creditors are properly managed:
    • Supervises the Accountant in charge of the supplier accounts

Provide reports to the following individuals, departments and/or external contacts on the following basis:

End of year financial reports to Head of Finance and Accounts to portray the financial performance of the company, on an annual basis

WORKING CONDITIONS:

Mental stress is caused by interruptions from internal and external customers. Work that requires long periods of concentration (i.e. salary verification, taxes, payments, monthly reconciliations) is interrupted once a month for 7-14 days.

QUALIFICATIONS:

Relevant bachelor degree or equivalent plus experience and internal promotion from scale 4a


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