Employees must resign in writing to
their appropriate supervisor and provide one month’s notice.A resignation is a break in service and
employees who resign do not have the right to appeal.
Employees absent for three consecutive
workdays without authorization are deemed to have abandoned their positions and
can be terminated.Employees terminated
due to abandonment will be notified of the termination in writing by certified
Termination During Probation Period
Employees who voluntarily terminate or
involuntarily terminate during the probation period do not have the right of
Employees can be dismissed only for
cause and normally only after at least one written warning regarding the same
issue and establishing a reasonable time limit for improvement.All dismissals must be reviewed by Human
Resources before any notice is served.
Employees will normally be given weeks' written notice prior to dismissal.In unusual cases, notice will not be given
and dismissal is immediate.In these
situations, dismissed employees will receive weeks’ pay in lieu of notice.Employees dismissed during probation do not
receive pay in lieu of notice.
Resignation Or Termination Pay
Accumulated annual leave and/or earned
compensatory time will be paid out through payroll upon resignation or
termination.The retirement plan and
other group benefits will continue until the last day paid.
Pay Upon Death
ABC will pay the salary of a deceased
employee for an additional month after the month in which death occurs.Salary continuation will therefore continue
for one – two months after the death of an employee.
The appropriate supervisor should
submit an Employment and Staff Changes Form to Human Resources.This form should include: the reason for
separation, accumulated annual leave balances, compensatory time balance and
accumulated sick leave information where necessary.
Resignations and terminations are
documented on the Employment and Staff Changes Form.
·The department will notify HR of the
employee's pending separation.
·HR will notify Finance and request
notification from Finance of outstanding obligations.
·HR will request an Employee Separation
Statement from the department.
·Finance will notify HR and the
department of any outstanding obligations.
·The department will notify the employee
of any outstanding obligations.
·HR will have Payroll hold the
employee's final pay the earlier of days after separation or until all obligations
NOTIFICATION OF SEPARATION
The department notifies Human Resources
of an employee's separation using the following form:
DIRECTIONS: Please complete and forward to Human Resources once resignation is
TO COMPLETE THE EMPLOYMENT AND STAFF CHANGES FORM FOR PAYROLL PROCESSING.
begin the separation process for the employee below:
Human Resources notifies Finance of the
employee's termination.Finance will
notify Human Resources of any outstanding obligations requiring action.
following individual is terminating as of the effective date shown below.Please review your records and indicate
whether or not this individual has any outstanding obligations in equipment,
funds or materials within days of receipt of this notice.
notify this office when the obligation(s) has/have been satisfied.
The home department forwards the
following Employee Separation Statement to Human Resources prior to employee's
last day of work.
The supervisor will complete this form
with the employee prior to the employee’s last day of work and indicate that
the employee has/has not satisfied all the separation requirements.
determination for each item listed below is noted in the "Comments"
section as "returned", "lost", "not applicable",
Vehicle Credit Cards_____________________
forward this completed form to HR.Return ID Card and Manual/Handbook to HR within working days from employee's termination.HR will take any necessary action regarding
items requiring holding of Payroll check.