Free Sample Stores Supervisor Job Description
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Sample Stores Supervisor Job Description


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Stores Supervisor

POSITION:

Stores Supervisor

INCUMBENT(S):

Steven Doe

DIVISION:

Pharmaceutical Main Store (PMS)

ORGANIZATION:

Company ABC

LOCATION:

City ABC

DATE:

June 28, 2013

Approval Signatures: 

                                                                             

Incumbent                           Deputy General Manager

RESPONSIBILITIES:

The Stores Supervisor ensures that all inventory related activities of the store perform effectively and efficiently and provides driving services when required.

In order to carry out these responsibilities, the Stores Supervisor regularly monitors the stores stock, supervises the store assistants and responds to requests to help or stand in for the driver.

ORGANIZATION MAGNITUDE (Annualized):

Total ABC Staff:             52

Total Budget                  13,632,993,292

Total Revenues              13,937,536,891

ORGANIZATION STRUCTURE:

The Stores Supervisor reports to the Store and Logistics Officer and receives written and verbal instructions.

There are no subordinates reporting to this position.

The Stores Supervisor provides direction and guidance to the following positions:

  • Stores Assistant: Provides guidance on how to share the workload in the absence of a team member.

There are other positions throughout Company ABC that provide direction or guidance to the Stores Supervisor:

  • Head of PMS: Provides guidance and direction on issues related to damaged and expired products in the absence of the Store and Logistics Officer.
  • Store and Logistics Officer: Provides guidance and direction on issues related to damaged and expired products.
  • Receiving Officers: Provides guidance on the receiving process procedures
  • Dispatch Officers: Provides guidance on dispatch process procedures.

NATURE OF WORK AND JOB SCALE:

Freedom to Act:

This work of this position originates from the Procurement Department, PU and PMS. Completed work is sent to PMS and is reviewed and approved by the Stores Logistics Officer and the Head of PMS.

This position has the following procedures or manuals made available to the incumbent:

  • Procedures:
    • Receiving Process Procedures
    • Dispatch Process Procedures
    • Picking Process Procedures
  • Manuals:
    • None

Challenges:

The position encounters frequent problems related to:

  • Limited space to manoeuvre the fork lifter resulting to lifting large volumes without its help
  • Break down of fork lifter resulting to lifting large volumes without its help

The most difficult problems this position encounters include:

  • Breakdown of fork lifter

This position has access to a supervisor in order to resolve the following problem(s):

  • Problems related with damaged products in the store

This position has access to other employees in order to resolve the following problem(s):

  • Head of PMS - Problems related to products that do not have labels or insufficient usage information
  • Head of Procurement - Problems related to verifying pharmaceutical products that are received in the store

Contacts:

This position does not have any regular internal or external contacts outside the department.

SPECIFIC RESPONSIBILITIES:


  • Participates in the inventory management of PMS:
    • Assists the Stores and logistics Officer
    • Regularly checks for expired items and removing them
    • Traces misplaced items
    • Identifies and removes damaged items
    • Counts and records stock during stock-taking processes
    • Receives procured items into the store, which includes unloading and loading
    • Locates items in the stores in accordance with the picking list and delivers them to the picking area
    • Helps the Dispatch Officer verify goods before they are dispatched to the customers
  • Provides driving services for Company ABC as required:
    • Responds to requests made through the Administrative Officer to drive the company vehicles

WORKING CONDITIONS:


  • Lifting packages (totalling 3-4 tonnes each day)
  • Risk of accidents and injuries due to constant and heavy lifting
  • Walking daily in an area 75 by 35 meters
  • Daily exposure to acid fumes and forklift emissions (6 hours per day)
  • Daily exposure to dusty conditions causing colds and coughs

QUALIFICATIONS:

Qualifications not listed


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